We Build & Run Outbound Systems That
Book Qualified Sales Calls
An always-on pipeline of booked calls while you keep the trucks running.
10 qualified sales calls in 90 days guaranteed!
Get consistent, qualified sales calls
At least 10 qualified sales calls within 90 days — with facilities and property decision-makers in your service area.
Without chasing GCs and waiting for them to throw you a bid
Without depending on referrals that dry up between projects
Without managing tools, inboxes, follow-ups, or infrastructure
We build and run the entire outbound system end-to-end.
You only show up to calls booked directly on your calendar.
Only for owners or sales leaders at commercial HVAC contractors in the US or Canada with the crew capacity to take on new commercial accounts. Not for residential-only shops, experiments, or short-term spikes.
What changes for you
Qualified Sales Calls
~10
booked in 90 days, after a ~3-week warmup
Anchored around 10 in 90 days — each a real call with a verified facilities or property decision-maker at a building in your service area. The first ~3 weeks is infrastructure warmup, then calls land during active sending.
Your Hours on Sales
0
hours of your time per week after kickoff
We handle sourcing, sending, replies, and booking. Your only job is showing up to the calls that land on your calendar.
Your Pipeline
Always-on
runs in the background while you run the crews
New facilities and property-manager conversations keep landing month over month, because the engine doesn't depend on your time — even through your busiest stretches.
Why cold outreach works
Most commercial HVAC shops grow through referrals and word of mouth. That works — until it plateaus, because you can't control when the next one lands. There are three ways to consistently win commercial service accounts.
Most shops rely on the first two and hit a ceiling because of it.
Cold outreach reaches the people who decide which contractor services the building — facilities managers, property managers, and building owners — directly.
At the exact buildings you want, with the exact buyer context you need.
Why traditional lead lists fail
Most lead generation for contractors looks the same:
- ✗A list of emails with minimal context
- ✗Generic personalization that buyers see through
- ✗No read on whether the building even has equipment you service
- ✗Replies that pile up because no one works the inbox
You don't need more names.
You need conversations with facilities and property managers who actually run the buildings.
What "enrichment" actually means
Every prospect is processed through an enrichment layer before any message goes out. We add real, usable context:
Decision-maker verification — facilities manager, property manager, or building owner
Building type, size, and the kind of HVAC/refrigeration equipment on site
Service-area alignment to your operating radius
Buying signals — aging units, lease renewals, recent emergencies, new facilities
Every email lands with information, not assumptions.
How we protect your sender reputation
Great targeting means nothing if emails land in spam. The sending infrastructure is built to protect your sender reputation from day one:
- Outreach goes from dedicated secondary domains, never your main domain
- Per-inbox volume capped so sending behavior stays natural
- 21-28 day domain warmup before any cold send
- Every reply handled by us, no manual inbox triage on your side
Why warmup matters
Email providers don't trust new sending domains. Sending too much from a cold domain triggers spam filtering or burns the domain permanently — so reputation is built gradually before a single cold email goes out.
The machine we run for you
Apollo sources facilities and property decision-makers in your service area, the Evergreen Portal orchestrates, dedicated mailboxes send, replies route back. You touch none of it.
What you get done for you
A precise ICP and targeting blueprint — building types, equipment, and decision-makers matched to what you service
Dedicated sending domains, kept separate from yours so your reputation stays safe
Verified facilities and property decision-makers within your exact service area
Email sequences written in your voice and personalized per prospect
We answer every reply for you, in your voice, and qualify real interest
Qualified calls booked straight to your calendar, with each prospect prepped
Reminders and confirmations on every call to cut no-shows
Live tracking of every lead and call, with ongoing optimization
You just show up to calls with buildings that need service.
From kickoff to qualified calls
Step 1
Alignment and Discovery
We start by aligning on your service area, the building types and equipment you service, sender voice, and qualification criteria, so targeting and messaging are intentional from the beginning.
Step 2
Infrastructure Setup
Dedicated secondary domains and sending inboxes are purchased, configured, and scaled to your target volume, with full domain authentication. Your main domain is never touched.
Step 3
Warmup Phase
Inboxes go through a controlled 21-28 day warmup. Reputation is built gradually so cold sends land in the inbox, not spam.
Step 4
Prospect Sourcing and Enrichment
While inboxes warm up, facilities and property decision-makers at commercial buildings in your service area are sourced and enriched with real context — building type, equipment, and buying signals. One contact per building.
Step 5
Sequence Build and Reply Handling Setup
A sequence is written in your voice for the commercial HVAC niche, with per-prospect personalization at send time. Reply handling and booking flow configured.
Step 6
Launch and Optimization
Cold sends go live. We handle every inbound end-to-end and book qualified calls directly to your calendar with a pre-call brief. Performance is reported, the system tuned on real data.
Simple, transparent, performance-backed
One PM account pays it back many times. A mid-size preventive-maintenance contract is worth $3,000-$12,000/year recurring — before the change-outs and emergency work it drags along. Multi-location operators and property-management portfolios stack many buildings under one relationship.
Founding-cohort rate for the first contractors we work with — 3-month minimum, month-to-month after. Standard rate rises once the case studies are in. Third-party tool costs (data, sending, domains) are carried at cost. Exact scope confirmed on a quick call.
We remove the downside completely
A one-time setup fee builds your system.
A monthly fee runs it once it goes live.
10 qualified sales calls in 90 days, after a ~3-week warmup. Miss it, and every retainer dollar comes back. Only third-party tool costs are excluded.
You pay for results, not promises.
Questions, answered.
Book a 15-minute call to see if it's a fit.
No pitch, no pressure. Just an honest read on whether we can help.